See slides 5, and Contact manager to make correction.ĩ. Utilize the Invalid function or Missing Labor account hyperfinds to determine. Kronos Movement of Hours or Missing Labor Account Review movement of hours between pay codes (meetings, training, etc) correct labor dept/function is See Slides 18 - 27Include on spreadsheet summary of payouts/adjustments with documentation for controller review**Ĩ. Kronos Historical Edits Process historical edits to correct adjustments from prior payroll periods that have been signed off or Do NOT include in ‘Totals for effective date’, but be sure to check ‘Impact accruals’.Include on spreadsheet summary of payouts/adjustments with documentation for controller review**Ĩ. Process historical edit to correctīalance in Kronos. If vacation was processed via a manual payment, do NOT zero out hours. Zero out Birthday accrual Zero out Personal Floater accrual Process Vacation Payout for terminated employees. Kronos Accrual Adjustments for Terminated employees. Prepare spreadsheet summary of payouts/adjustments with documentation for controller review**ħ. Kronos Time Record Adjustments Bonus Award Vacation Payout (Personal Floater payout for CA employees) Safety Award Vacation Advance – Prepaid (EE paid vacation in advance and will take time off later) Vacation Payout No Time Off ( EE paid vacation in advance will NOT take time off later) Vacation Payout – Terminated employee (Remaining vacation hours paid to terminated ee) (Combined hours would be zero) Shows up on last page of Employee Hours reportĦ. Verify any Active employees without payment. Verify if there are any terminated employees being paid.Ĭonfirm reason for payment. **See Kronos Memo - Company Scheduled Down Days 4. This indicates the EE's time is incorrect Verify correct codes used if there are company down days **NP-Co Schld Dtime…this is used for down days.

Payroll should never be processed with missed punches. If so, contact manager to make applicable corrections. Review all employees with less than 40 combined hours. Note: California employees will need employee approval as well as manager approval. May see 'partial‘ approvals if supervisor delegation was used. Hired after the beginning of the pay period or was terminated prior to end of pay period - may indicate need for final check in certain states. **There should only be a '1 (Partial)“ approval if the EE was Manager approval should be a minimum of '1'. Kronos Verification - Pay Period Close (previous pay period). Payroll Review – Weekly checklist Follow slides 4-15, changing time period to Can replace w/weekly audit trail at end of week.

Signatures of employees and supervisors as noted in step 3 should be retained with the audit trail. Preliminary SOX Retention Requirements: Payroll clerk should review and initial the daily timecard audit trail. Slides 8-9 Generate the Timecard Audit Trail & review edit punches. Kronos Reports Generate the Employee Hours by Labor Account & review pay codes (should not have any salary payĬodes, money, hours and $'s columns).

Contact manager to make correction for invalid function. Utilize the Invalid function to determine if a correction is needed. Kronos Movement of Hours Review movement of hours between pay codes (meetings, training, etc) correct labor dept/function is

**See Kronos Memo - Company Scheduled Down DaysĤ. This indicates the EE's time is incorrect Verify correct codes used if there are company down days **NP-Co Schld Dtime…this is used for downĭays. Review all employees with less than 8 combined hours. **There should only be a '1 (Partial)“ approval if the EE was hired after the beginning of the pay period or was terminated prior to end of pay period - may indicate need for final check in certain states. Verify the manager has approved all timecards. Kronos Verification - Pay Period Close (specific date or yesterday time period).

Kronos workforce timekeeper